Processing a Pending Submission
Each document set that a company signatory submits to your chamber will appear in the Pending Submissions screen. From this screen you are able to review, and stamp and sign the document.
NOTE:- By default whenever you first login to eCertify you will automatically be placed in the Pending Submissions screen which will by default display the list of submissions that are 30 days old.
When a new submission is received each signatory of your chamber will receive an email with a link to the submission.
Learn about how to process submissions using eCert Chamber by watching this
demonstration and consulting the user guide below.
Step 1. From the Pending menu, select Submissions. The submissions window opens up.
The 'Pref.' column identifies the type of submission. A green tick indicates a Preferential Submission while a Non Preferential Submission does not have a green tick next to it.
The 'Info.' column identifies the type of approval method is requires for the certificate. The stamp icon indicates the certificate requires manual approval while certificate requires electronic approval does no have a stamp icon ext to it.
The 'Type' column identifies whether the certificate is a new one or a resubmitted certificate (a certificate replacing an approved certificate).
The Certificate number will be in ECXXXXXXXXX format (EC as prefix followed by 9 number digits). For instance, EC123456789. However, if you are New Zealand Chamber and are processing NZCHINAFTA and AANZFTA submissions, the certificate number will be in the format as defined by the New Zealand customs.
Step 2.Click
to review the submission.
When a signatory views a submission, the submission is locked against the signatory’s name; so that no other signatory can process the same submission. A locked submission displays the signatory’s name in the Chamber Signatory column as below:
To process submissions electronically, click
Stamping and Approving - Electronic
To process submissions manually, click
Stamping and Approving - Manual